A spreadsheet or Thrivespace?
Most training records start life in a spreadsheet, and for some teams that is the right place for them. Here is the difference, job by job.
Your spreadsheet was never built for this.
Dates go stale, certificates go missing and nobody notices until an auditor asks.
The same eight jobs, done both ways.
Knowing what is overdue
In a spreadsheet: Sort a date column and trust that somebody kept it current.
In Thrivespace: Every record shows as in date, overdue soon or overdue, and changes on its own as the date gets close.
Keeping the certificate
In a spreadsheet: A file in a folder or an inbox, with a link if someone added one.
In Thrivespace: The certificate is uploaded onto the record it proves.
A new starter
In a spreadsheet: Copy the rows from someone who does the same job.
In Thrivespace: Give them a role and they pick up everything that role requires.
Renewals
In a spreadsheet: Somebody has to remember, or keep a reminder in their calendar.
In Thrivespace: Each record type gives 30, 60 or 90 days' notice by turning overdue soon.
An auditor or client asks
In a spreadsheet: Filter, tidy and paste it into a document, then find the certificates.
In Thrivespace: Export a PDF report with the evidence attached, or the training matrix as a spreadsheet.
Who sees what
In a spreadsheet: One file. Everyone who can open it sees everybody's rows.
In Thrivespace: People see their own records. Managers see their team. You decide who sees everyone.
Who changed what
In a spreadsheet: Version history, if someone goes looking.
In Thrivespace: An activity log shows who changed what, and when.
The cost
In a spreadsheet: Nothing to buy. The cost is the time it takes to keep it right.
In Thrivespace: £4 per person a month paid annually, or £5 paid monthly, excluding VAT. You pay for at least five people.
When a spreadsheet is enough.
We would rather you kept the spreadsheet than paid for something you do not need.
Stay where you are if
- You have a handful of people and one person who knows them all.
- Nothing you track expires or needs renewing.
- Nobody outside the business ever asks you to prove it.
It stops being enough when dates start to lapse unnoticed, when more than one person edits the file, or when a client or an auditor wants proof by the end of the day.
Things people usually ask.
Help your people thrive.
Bring your own records and see where your team stands. No credit card needed.